> For the complete documentation index, see [llms.txt](https://docs.firecal.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.firecal.app/organizations/org-administration/training-sessions.md).
# Training Sessions
Schedule it, track it, credit it.
Run your department's training through CertLocker, and the paperwork takes care of itself: invite your Members, take attendance, and when you conclude the session, CertLocker credits the training to each attendee's Certs and can even issue their completion certificates. Officers and Admins can manage training sessions.
## Open Training Sessions
Tap **Orgs** in the navigation bar, tap your **Org Card**, tap the **Manage Icon** in the top right corner, then tap **Training Sessions**. Your sessions are split into **Upcoming** and **Past**.
## Tap + to Create
Tap the **Floating Action Button (FAB)**, the red circle with a **+** at the bottom right, to open **New Training Session**.
## Enter Session Details
Fill in the **Title** and **Description**, tap **Start** to pick the date and time, and enter the **Duration (h)** and **CE units earned**. Choose the **Discipline**, **Topics**, and **Training type**, then add the trainer (**Trainer name**, **Trainer email**, and **Trainer credentials**) and where it will be held, under **Location**.
## Invite Other Orgs
Training with a neighboring department? Under **Participating organizations**, tap **Add Organization** and choose the Org. Its Members can then be invited to the session, and its Admins are notified.
## Choose How People Join
Under **Enrollment**, choose **Invite only** if you'll pick the attendees yourself, or **Open to org members** so your Members can register on their own from their **Available** tab.
## Decide Where Credit Goes
Under **Applicable certifications**, tap **Add Certification** and choose a Cert Type this training counts toward. CertLocker will ask **Where does credit apply?**: the entire certification, or a specific Component or Requirement. Add as many as you need. If you skip this, CertLocker matches the session's **Topics** to each attendee's renewal requirements instead.
## Issue Certificates
Turn on **Generate completion certificates**, and every attendee will receive a completion certificate from your Org when the session concludes, carrying your seal and signature (see [Certificate Seal & Signature](/organizations/org-administration/certificate-seal-and-signature.md)).
When everything looks right, tap **Save**, and your session will appear under **Upcoming**.
## Invite Members
Open the session and tap the **Invite Icon** (a person with a **+**) in the top right corner. Choose Members from your Org, or from a participating Org, then tap **Invite**. They'll get an invitation in their Inbox and on their Training screen, where they can register or decline (see [Register for Training](/training/register-for-training.md)).
## Take Attendance
On the session, tap **Roster** in the row of actions below the title (on a narrow screen, it may be under the **Overflow Menu**, the three dots). The Roster lists everyone invited and how they've responded. After the training, tap the **Set attendance** menu (the three dots) beside each person who took part and choose **Mark attended** (or **Mark engaged**). **Back to registered** changes a mark you set by mistake.
{% hint style="info" %}
**Only marked attendees get credit.** When the session concludes, CertLocker records credit and certificates only for people marked attended or engaged. Someone who registered but wasn't marked won't receive them.
{% endhint %}
## Conclude the Session
When attendance is complete, choose **Conclude session** from the same row of actions (or its **Overflow Menu**). CertLocker will ask **Conclude this training?** and explain what happens next. Tap **Conclude training**, and you'll see **Training concluded. Processing attendance.** CertLocker records attendance, credits each attendee's Certs, and issues certificates if you turned them on.
{% hint style="warning" %}
**Double check the roster before you conclude.** Concluding can't be run again, and changing someone back to registered afterward doesn't take back credit or a certificate already issued.
{% endhint %}
If something goes wrong while CertLocker processes attendance, the session shows **Processing failed**. Tap **View processing errors** to see which attendees were affected, and send the details to if you need a hand.
## Export Certificates
After a session with certificates concludes, Admins can tap the **Share Icon** and choose **Export certificates** to download every attendee's certificate in one .zip file.
## Cancel a Session
Admins can cancel a session with **Cancel session**, in the same row of actions. CertLocker asks **Cancel this training?** and explains that canceling notifies the attendees, reverses any attendance and credit, and permanently removes the session. Tap **Cancel training** to confirm, or **Keep session** to keep it.
You'll be routed back to **Training Sessions**, where the session will no longer appear.
---
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